Personal Assistant
Dublin, IE
- Full Time Permanent position
- Hybrid role based in our City Centre offices
What we offer
We have embraced a hybrid working model for most of our positions, which means that you can enjoy a balanced approach of working from home for part of the week and working from the office for the remainder of the week.
We offer a comprehensive benefits package including competitive salaries and bonuses, robust Learning and Development support, excellent Defined Contribution pension and comprehensive Wellbeing initiatives and support to name but a few.
Further details on our benefits package can be accessed here Benefits (life-careers.com)
Role Overview
The primary focus of the European Technology Executive Assistant is to support the Chief Information Officer (CIO) for European Technology. This role is expected to perform more than administrative tasks; they are often the executive’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.
The successful candidate needs to be resourceful, innovative, and proactive to support their executive leader. They must think independently to make decisions under pressure, and they need to have good communication skills to share information with their supervisor efficiently and effectively. Their support will be crucial in ensuring the smooth operation of our executive team, enabling them to focus on strategic initiatives that drive our business forward.
What you will help us to achieve
• Provide comprehensive administrative support, including managing calendars, scheduling meetings and ensuring efficient time management
• Organise and coordinate meetings, preparing necessary documents and managing all logistical aspects to ensure seamless execution of meetings
• Support with the planning and coordination of large-scale events, such as conferences, town halls and leadership forums
• Assist in co-ordinating HR-related activities, including recording holiday requests, managing absence records and ensuring smooth administrative processes
• Liaise with other Executive Assistants across multiple locations and time zones to ensure effective communication and coordination
• Oversee all aspects of Executive travel, including booking flights, accommodation, transport and ensuring all necessary travel documentation is prepared
• Manage day-to-day office support requirements
• Handle the processing of expenses and invoices
• Serve as the primary contact for ad hoc queries and provide proactive support to Executive as needed
• Offer flexible on-site support for local meetings, including visitor orientation, catering, logistics and onboarding assistance
• Maintain a high level of professionalism and confidentiality in all matters, exercising discretion when handling sensitive business information
• Log and track IT requests, following up to ensure timely resolution and closure
• Assist with various ad hoc projects as required
What you will need to be successful in the role
The ideal candidate will demonstrate:
• Experience supporting leaders in a dynamic, international environment
• Proven ability to navigate and thrive in a complex matrix organisation
• Advanced proficiency in Outlook, Word, Excel and PowerPoint
• Exceptional organisational skills, with a track record of successfully multitasking, managing time effectively and meeting deadlines under pressure
• Excellent written and verbal communication skills, with confidence engaging a broad range of senior stakeholders
• A confident, approachable demeanour with a flexible, self-driven attitude
• A strong team player with a solution-focused mindset and a commitment to collaborating effectively in a diverse and inclusive environment
• A forward-thinking approach with the ability to anticipate Executives’ needs
• Independence and adaptability to evolving business demands and shifting priorities
• Absolute discretion and a commitment to maintaining confidentiality
Key Competencies
About us
Canada Life Group is the top-level European holding company for Great-West Lifeco’s European insurance, reinsurance, and asset management companies, with business operations in the UK, Ireland, Germany, and the Isle of Man.
European Technology sits within Canada Life Group and encompasses the technology community across all European entities - Irish Life Group, Canada Life UK, Canada Life Europe, as well as Central Technology Services - Europe. European Technology supports the business strategy and collaboration of technology across all European divisions. There are multiple IT units within European Technology, each with its own individual set of technology platforms.
European Technology has evolved significantly and is now focused on bringing market-leading speed, agility, cost efficiency, and risk mitigation to enable the delivery of strategies across the European businesses. To meet these challenges, a new strategy has been established, driving forward our commitment to innovation and excellence.
The company reserves the right to draw up a shortlist as part of the selection process. Where Agency assistance is required the Canada Life Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to Canada Life by Recruitment Agencies will not be accepted for this role.
Canada Life Group Services is proud to be an Equal Opportunities employer. We have created an environment of inclusion and growth to help people achieve their potential, to ensure they can bring their whole selves to work and to feel valued. We celebrate diversity of thought and perspective and want all of our employees to feel valued, respected and supported.
We have built a culture that promotes equality and inclusion for all of our current and future employees and strive to ensure that our behaviours, processes and practices are aligned to this culture.
If you require any accommodations during the recruitment process please contact lifecareers@irishlife.ie and we will be delighted to ensure you are fully supported to be your best.
CLGS supports Equal Opportunity and is regulated by the Central Bank of Ireland.